Amending sick leave when the payroll period is closed involves updating an employee's sick leave records to reflect any changes or corrections after payroll processing has been completed.
If the payroll period is closed and you need to amend the historical sick leave, follow the steps in the relevant section below.
Portal
Amend absence
To amend an absence, follow the steps below.
Click Employee then in the search field, search for employee.
Beside the relevant employee, click VIEW.
Click Statutory and Absences then highlight the relevant absence to be amended.
Amend the absence then click Save.
Cancel taken days
To cancel the taken days, follow the steps below.
Click Manage Payroll then click Inputs.
Click General then click Absence Manager.
From the Employee No drop-down menu, select the relevant employee.
For the relevant absences that are no longer valid, select Cancel Absence.
Click Save.
Depending on your software version, the absence will cancel once you amend it in the Absence Summary.
📌Note: If the amendment affects pay, complete the following steps. If it does not affect pay, for example, when the employee received full pay during the occupational absence, no pay adjustment is required.
Amend employee pay
Add a manual timesheet to amend the employee’s pay. Follow the steps below.
Click Employee then in the search field, search for employee.
Beside the relevant employee, click VIEW.
Click Timesheets current period then click ADD.
Enter the pay code for the adjustment then specify the adjustment amount.
Click OK then click Save.
The transaction date will automatically be populated to indicate the next pay period weekend date.
Back Office
Amend absence
To amend the sick leave absence recorded, follow the steps below.
Click CoreTime then click Time Management.
Click Record Absence Details.
In the search field, search for employee.
Select the relevant absence to be amended then amend absence.
Click Save.
Cancel taken days
To cancel the taken days, follow the steps below.
Click CorePay then click Input.
Click Advanced Input Features then click Absence Pay.
Click Absence Manager Maintenance then query the relevant employee.
For the relevant absences that are no longer valid, select Cancel Absence.
Select the Cancel Absence flag for absences that are no longer valid.
🤓Tip: These absences appear highlighted in wine color on-screen once cancelled, and the system will no longer count them when analyzing how much of the employee’s sick entitlement has been used.
To save changes, click Save.
Depending on your software version, the absence will cancel once you amend it in the Record Absence Details screen.
📌Note: If the amendment affects pay, complete the following steps. If it does not affect pay, for example, when the employee received full pay during the occupational absence, no pay adjustment is required.
Amend employee pay
To amend the employee’s pay, follow the steps below.
Click CorePay then click Input.
Click Timesheets then click Maintain Timesheets.
In the Employee field, search for the relevant employee.
Enter a pay code against which the adjustment should be output.
Enter a value for the adjustment amount.
To save changes, click the save
icon.
The transaction date will automatically be populated to indicate the next pay period weekend date.