The Irish Statutory Sick Pay (SSP) automatically calculates when you run the Payroll Validation task. When you record certified sick leave in PeopleXD People Management, PeopleXD Workforce Management, or PeopleXD Payroll, the system generates SSP timesheets for your review before closing the payroll.
The system calculates SSP only for Irish pay groups for which SSP rules are configured.
Record SSP
You can record certified SSP in PeopleXD People Management, PeopleXD Workforce Management, or PeopleXD Payroll. When you record transactions against certified sick pay codes, it triggers a potential SSP payment.
📌Note: If you record SSP after running the confirm timesheet task, the system will not calculate it until the next payroll period.
Run payroll validation
As part of your normal payroll processing, run the Payroll Validation task after completing the Salaries and Allowances task. The system will calculate SSP for eligible employees during this step.
To do this, follow the steps below.
Click Manage Payroll then for the relevant pay group, click Process Payroll.
Click Process Payroll next to the pay group.
On the Payroll Validation row, click Run.
To confirm you've retrieved RPNs and AEPNs, click Yes.
The Payroll Validation task performs the following actions:
Checks employee eligibility for SSP.
Calculates the number of SSP days for the absence period.
Calculates the daily rate of pay based on the employee's category (A, B, or C).
Calculates the SSP payment total at the statutory rate.
Compares the total to the maximum payment cap.
Creates an SSP timesheet against the SSP Payment pay code.
Review outputs
Once the Payroll Validation task is complete, you can review SSP timesheets, eligibility messages, employee exclusions, and calculation details.
View SSP timesheets
You can review the SSP payment for each eligible sick day before processing the payroll. To do this, follow the steps below.
Click Employee then in the search field, search for employee.
Beside the relevant employee, click VIEW.
Click the Timesheets Current Period tab.
View eligibility messages
The system generates messages in the View Gross to Nett exception for employees who are not eligible for SSP. To check this, follow the steps below.
Click Manage Payroll then highlight the relevant pay group.
Click the Payroll Checking tab then click View Gross to Nett.
Check if an employee is excluded
If the sickness category code field is populated, the employee is excluded from SSP calculation as they're already on better terms and conditions.
🤓Tip: You can override employee exclusion by manually creating an SSP timesheet if necessary.
Click Employee then in the search field, search for employee.
Beside the relevant employee, click VIEW then click Sundry Profile.
Review the Sickness Category Code field.
View SSP calculation details
The Log Message column contains SSP calculation details for each sick day, showing how the system determined the payment amount. You can report on sick pay calculation details using the following view in Insight:
Business Area | Pay |
View Name | Irish SSP History (Pay) |
Add manual SSP timesheet
To manually record SSP or override the system calculation, use the SSP override pay code. When you record a timesheet using this pay code, the system uses your entered value and does not perform any calculations.
To do this, follow the steps below.
Click Employee then in the search field, search for employee.
Beside the relevant employee, click VIEW.
Click the Timesheets Current Period tab.
Create a new timesheet using the SSP override payment pay code.
Enter the SSP amount, then click Save.
Rerun Payroll Validation
If you rerun the Payroll Validation task, the system deletes any system-generated SSP timesheets and recalculates based on the current absence records.
When no override pay code timesheet exists: The system generates a new SSP timesheet with the recalculated amount.
When an override pay code timesheet exists: The system does not perform any calculations or generate an SSP timesheet. Your manual override remains in place.