Statutory Sick Pay (SSP) allows you to automatically calculate and pay sick leave entitlements for Irish employees. The system calculates SSP at the statutory rate up to the maximum daily cap when certified sick leave is recorded.
To configure Irish SSP, watch the video or follow the steps below in Portal.
Create SSP pay codes
To configure the system for Irish SSP, you need to create two pay codes first. To do this, follow the steps below.
⚠️Important: Consider how this will impact your general ledger, and review or update the matrix as necessary.
Click Settings then under Codes, click Pay Codes.
Click Create New Pay Code.
From the Payment Type drop-down menu, select Allowance.
From the Payment Subset Type, select Standard Value.
In the Pay Code field, enter a unique number.
In the Description field, enter a description then click OK.
Fill in the pay code formula details, then click Next.
Turn on the following rules:
Taxable
USCable
PRSIable
Included in Gross Pay
Add the general ledger rules then click Save.
To create the second override pay code, repeat steps 2 to 9.
Configure Irish SSP settings
The Irish SSP Settings screen allows you to configure all parameters and codes for Irish SSP. To do this, follow the steps below.
Click Settings then under Absence Configuration, click Irish Statutory Sick Pay Settings.
Turn on the new method
To enable the new method, follow the steps below.
Click Settings then under Absence Configuration, click Irish Statutory Sick Pay Settings.
Click the General tab then from the Select Calculation Method dropdown menu, select New.
Click Save.
Configure system parameters
System parameters establish the rules for SSP entitlement, specify the payment percentage, and set the maximum daily payment amounts. To do this, follow these steps.
Click Settings then under Absence Configuration, click Irish Statutory Sick Pay Settings.
Click the System Parameters tab then beside the relevant date, click the three dot icon.
Click Edit then update the following fields as required:
Date Effective: The date from which this rule applies.
SSP Days: The maximum number of SSP days allowed per calendar year.
Qualifying Weeks: The minimum number of weeks an employee must be employed to be eligible.
Payment Percent: The percentage of daily rate used to calculate SSP payment.
Max Payment: The maximum daily payment cap.
Click OK.
Configure payment parameters
Payment parameters specify which pay codes the system uses to generate and override SSP calculations. To do this, follow the steps below.
Click Settings then under Absence Configuration, click Irish Statutory Sick Pay Settings.
Click the Payment Parameters tab then from the Select SSP Payment Code, select the relevant code.
From the Select SSP Override Payment Code dropdown menu, select the relevant code.
Click Save.
Configure SSP pay code elements
To configure the SSP pay code elements, follow the steps below.
Click Settings then under Absence Configuration, click Irish Statutory Sick Pay Settings.
Click the Pay Codes tab, then search for the relevant pay code.
Beside the relevant pay code, click the three-dot icon, then click Edit Row.
Turn on the relevant toggles:
SSP Element: Include this pay code when calculating the daily rate.
SSP Absence: This pay code represents certified sick leave.
Click OK, then repeat for all relevant pay codes.
Configure Category A (salaried employees)
Category A is for salaried employees who are not paid by timesheet and don't meet Category C rules.
Apply pay multiplier
To apply the pay multiplier, follow the steps below.
Click Settings then under Absence Configuration, click Irish Statutory Sick Pay Settings.
Click the General tab then from the Apply Pay Multiplier drop-down menu, select Yes.
Click Save.
Select SSP offset code
To select an SSP offset code, follow the steps below.
Click Settings then under Absence Configuration, click Irish Statutory Sick Pay Settings.
Click the General tab then from the Select SSP Offset Code dropdown menu, select the offset pay code.
Click Save.
📌Note: Employees enrolled in a company absence scheme, indicated by a populated sickness category code in their Sundry Profile, will automatically be excluded from the SSP calculation. If needed, you can override this exclusion by manually creating an SSP timesheet.
Configure Category B (paid by timesheet employees)
Category B is for employees whose hours are taken from their Workforce Management roster.
Turn on SSP hours from WFM Enabled
Category B employees need to have the SSP Hours from the WFM Enabled indicator turned on at pay group or employee level.
Pay group
To enable this at pay group level, follow the steps below.
Click Settings then under Absence Configuration, click Irish Statutory Sick Pay Settings.
Click the Pay Groups tab then beside the relevant pay group, click the three-dot icon.
Click Edit Row then turn on the SSP Hours from WFM Enabled toggle.
Click OK then repeat for all the relevant Category B pay groups.
Employee
To enable this at employee group level, follow the steps below.
Click Settings then under Absence Configuration, click Irish Statutory Sick Pay Settings.
Click the Employees tab then beside the relevant employee, click the three-dot icon.
Click Edit Row then turn on the SSP Hours from WFM Enabled toggle.
Click OK then repeat for all relevant Category B employees.
Review paid by timesheet indicator
Category B Employees need to have the Paid by Timesheet indicator switched on at pay group or employee level.
Pay group
To enable this at the pay group level, follow the steps below.
Click Settings then under Codes, click Pay Groups.
From the Pay Group Code drop-down menu, select the relevant student pay group.
Review the Positive Input toggle.
Employee
To enable this at employee group level, follow the steps below.
Click Employee then in the search field, search for the employee.
Highlight the relevant employee then click View.
Click Tax Details then review the Paid from Timesheet Input toggle.
Configure Category C (user-defined rule)
Category C is for employees who don't fit Categories A or B.
Create method C rules
To create method C rules, follow the steps below.
Click Settings then under Absence Configuration, click Irish Statutory Sick Pay Settings.
Click the Method C Rules tab then from the Select Rule Type list, select the relevant reference type.
Beside the relevant rule element, click the three-dot icon then click Edit Row.
Turn on the Method C toggle, then click OK.
Repeat for all relevant rule elements.
Set average hourly pay for historical periods
To set the average hourly pay for historical periods, follow the steps below.
Click Settings then under Absence Configuration, click Irish Statutory Sick Pay Settings.
Click the Method C - Average Periods tab then update the values for each pay frequency (for example, 13 for weekly).
Click Save.
Review percentage allowance pay codes
When setting up a percentage allowance to be included in the daily rate calculation, ensure the sick leave pay code is included as an element. To do this, follow the steps below.
Click Settings then under Codes, click Pay Codes.
Search for the percentage allowance pay code.
Beside the relevant pay code, click the three-dot icon then click Edit.
Ensure the certified sick leave pay code appears in the Assigned Calculation Elements list.