If an error has occurred within payroll and the incorrect data has already been reported to Revenue, the inaccurate submission data can be corrected and sent again.

You have three submission types available:

The system can also generate a correction submission file in specific scenarios. Choose the correct option based on the following factors.

Correction files for past periods are generated under these circumstances:

If you update an employee's PPSN (Payee Public Services Number), and they were previously reported to revenue using a different PPSN, a correction file will be generated the next time PMOD is processed for payroll, provided the employee is active.

If you update an employee's leave date and they were previously reported with a different leave date, a correction file will be created for all prior periods associated with the employee's current employment ID that had a leave date.

If the updated leave date pertains to a different payroll period, a correction file will be generated for the old period, omitting the leave date, and the new leave date will be sent for the current period.

If a cancel payment is entered for an employee for a previous period, a correction file will generate with these details.

A correction file is generated when an employee has passed away.

Correction files will not be created in these situations:

A full resubmission contains both delete line IDs and new line IDs (payslips) to replace the previously deleted data. It deletes all payslips previously sent to revenue for that pay group and period while sending the new payslips.

You should use a full resubmission if there was an issue with the originally sent file, such as an incorrect pay date. If the payroll has not progressed, users can select the full resubmission option and enter the correct pay dates.

The new file will generate updated payslips with the corrected pay date and include delete line IDs for the originally sent payslips for that period.

Ultimately, this allows for the old payslips to be replaced by the new submission. Users can verify that the figures received by revenue are accurate after making a check payroll run via a web service call.

A delete submission file contains only delete line IDs and will remove previous submissions sent to revenue once transferred.

You should use a delete submission if an employee was incorrectly included in the submission file and should not have been. This option is appropriate if an employee or pay group should have been excluded but was mistakenly included.

If a file was sent twice for a period, you can delete the duplicate by specifying the submission ID.

Do not use a delete submission if a payment was reported to revenue but the employee should never have received it; in that scenario, you need to perform a delete cancel instead. Otherwise, the cancellation will be picked up in the next submission file.

If you do not enter a submission ID, the system will create a file with delete lines for all submissions for that pay group and period, which will be deleted from revenue upon transfer.

Clients can specify an employee number if they wish to delete submissions for that specific employee, and they can also enter a submission ID for the employee.

The submission ID field will display a list of all submissions previously sent and accepted by revenue for that pay group and payroll period combination. If no submission was accepted, there will be no entries in the submission ID list.

If the previous period functionality is enabled, the screen will operate similarly, allowing users to enter the relevant period in the previous period's field.

The submission IDs displayed in the list icon will show the most recently generated submissions first.

For more information, check how to cancel previous payments within the current tax year.