PAYE Modernisation files are digital records that contain critical payroll information, including employee details, tax deductions, and earnings.
Creating and transferring these files is essential for your business as it ensures accurate and timely reporting to tax authorities. This process reduces the risk of errors in tax calculations and improves the efficiency of payroll management.
To help you create and transfer PAYE Modernisation files, please watch the instructional video or follow the steps outlined below.
Generate submission file
Click Manage Payroll then highlight the relevant pay group.
Click the Outputs tab then click ROS.
Click the PAYE Modernisation then click PAYE Modernisation Files Process.
From the Select PAYE Action drop-down menu, select Generate Submission File.
From the Submission Type drop-down menu, select Normal Submission .
From the Pay Group drop- down menu, select a pay group.
📌Note: This populates the Period/Month.
If required - select a Override Payment Date.
Click OK.
Click Report Centre tab to open and review the file.
Transfer Submission File
Click Manage Payroll then highlight the relevant pay group.
Click the Outputs tab then click ROS.
Click the PAYE Modernisation then click PAYE Modernisation Files Process.
From the Select PAYE Action drop-down menu, select Transfer Submission Files.
From the Company drop-down menu, select the relevant company.
📌Note: The pay groups in the company will appear. The Submission File Type field will display the file type that the system expects to be transferred.
To transfer file, turn on the Transfer File toggle.
Click Transfer then to confirm, click YES.
To view Revenue response, review the Status field:
Transferred: Transfer received by Revenue.
Rejected: If rejected, a reason displays in the Status field.
Accepted: Acknowledged by Revenue. This will generate a response file in the Report Centre.
The run check request is generated automatically. Once processed, review the Status field:
Accepted COMPLETED: All Valid Payslips - No further action needed.
Accepted COMPLETED: Invalid Payslips - Review and correct the invalid data. Generate and transfer the new submission file.
Pending: To check the status, click Run Check.
No Response: To get a response or contact Revenue, click Run Check.
For further information, check the PAYE Modernisation guide.