A full resubmission file is created when specific amendments to the pay date or Shadow Payroll indicator have been made for an employee in PeopleXD Payroll. The file can be generated either at the pay group level or for an individual employee. To generate the file, follow the steps below in Portal.
Amendments to Pay Date: If the pay date was incorrectly reported in the last payroll period, it can be corrected on the Generate Resubmission screen. A deleted line item will appear in the Payroll Submission File, and a new line item for each employee will be included in the new Full Resubmission File with the updated Pay Date.
Amendments to Shadow Payroll Indicator: If the Shadow Payroll indicator is changed for a pay group, the Full Resubmission File can be generated. The amended status of the Shadow Payroll will be reflected in the Submission File(s), which will include delete line items, along with new line items that show the revised Shadow Payroll status in the new Full Resubmission File.
The full resubmission file includes only the changes made since the last submission file was accepted by Revenue.
📌Note: If a wrong payment date has been used for PAYE modernisation, you need to call Revenue to inform them of the error, then submit a correction file.
Pay group
To generate a full resubmission file for a pay group, follow the steps below.
From the dashboard menu, select Payroll Dashboard.
Click Manage Payroll then click Outputs.
Click ROS then click PAYE Modernisation.
Click PAYE Modernisation Files Process.
From the Select PAYE action drop-down menu, select Generate Submission File.
From the Submission Type drop-down menu, select Full Resubmission.
From the PayGroup drop-down menu, select the relevant pay group.
In the Override Payment Date and Override Cheque Pay Date fields, enter the relevant dates.
Click OK.
Once you've done this, the submission file is available to view and download in the Report Centre.
📌Note: If a submission has already been sent to Revenue and you receive no response, you will see an error message when trying to regenerate the Submission File: "You cannot generate a file for this pay group and period as the last file sent received no response from Revenue – please run a Check Payroll Submission." In this situation, check the Transfer Submission Files screen for the status of the last file sent.
Employee
To generate a full resubmission file for one employee, follow the steps below.
From the dashboard menu, select Payroll Dashboard.
Click Manage Payroll then click Outputs.
Click ROS then click PAYE Modernisation.
Click PAYE Modernisation Files Process.
From the Select PAYE action drop-down menu, select Generate Submission File.
From the Submission Type drop-down menu, select Full Resubmission.
From the PayGroup drop-down menu, select the relevant pay group.
In the Employee field, enter the relevant employee.
In the Override Payment Date and Override Cheque Pay Date fields, enter relevant dates.
Click OK.
Once you've done this, the submission file is available to view and download in the Report Centre.
Previous period
To generate a full resubmission file for a previous period, follow the steps below.
From the dashboard menu, select Payroll Dashboard.
Click Manage Payroll then click Outputs.
Click ROS then click PAYE Modernisation.
Click Pay Group Parameters.
Check the previous period is enabled for the relevant pay group.
Click Save then click PAYE Modernisation Files Process.
From the Select PAYE action drop-down menu, select Generate Submission File.
From the Submission Type drop-down menu, select Full Resubmission.
From the PayGroup drop-down menu, select the relevant pay group.
The previous period auto-populates. This can be changed if another previous period is required.
In the Override Payment Date and Override Cheque Pay Date fields, enter relevant dates.
Click OK.
Once you've done this, the full submission file is available to view and download in the Report Centre.
Enable previous period
Click Manage Payroll then highlight the relevant pay group.
Click the Outputs tab then click ROS.
Click PAYE Modernisation then click Pay Group Parameters.
For the relevant pay group, turn on the Previous periods toggle.
If there is an entry showing against the expected pay period, remove this.
To save changes, click Save.
Process a full resubmission
Click Manage Payroll then highlight the relevant pay group.
Click the Outputs tab then click ROS.
Click the PAYE Modernisation then click PAYE Modernisation Files Process.
From the Select PAYE action drop-down menu, select Generate Submission File.
From the Submission type drop-down menu, select Full resubmission.
From the Pay Group drop-down menu, select the relevant group.
Select the relevant period and the payment date then click OK.
To check if the file shows the correct date, go to the Report Centre.
Transfer resubmission file
Click Manage Payroll then highlight the relevant pay group.
Click the Outputs tab then click ROS.
Click the PAYE Modernisation then click PAYE Modernisation Files Process.
From the Select PAYE Action drop-down menu, select Transfer Submission Files.
From the Company drop-down menu, select the relevant company.
To transfer file, turn on the Transfer File toggle.
Click Transfer then to confirm, click YES.
To view Revenue response, review the Status field:
Transferred: Transfer received by Revenue.
Rejected: If rejected, a reason displays in the Status field.
Accepted: Acknowledged by Revenue. This will generate a response file in the Report Centre.
The run check request is generated automatically. Once processed, review the Status field:
Accepted COMPLETED: All Valid Payslips - No further action needed.
Accepted COMPLETED: Invalid Payslips - Review and correct the invalid data. Generate and transfer the new submission file.
Pending: To check the status, click Run Check.
No Response: To get a response or contact Revenue, click Run Check.
Check the ROS if the correct figures show.
Disable previous period
Click Manage Payroll then highlight the relevant pay group.
Click the Outputs tab then click ROS.
Click PAYE Modernisation then click Pay Group Parameters.
For the relevant pay group, turn off the Previous periods toggle.
To save changes, click Save.