A full resubmission file is created when specific amendments to the pay date or Shadow Payroll indicator have been made for an employee in PeopleXD Payroll. The file can be generated either at the pay group level or for an individual employee. To generate the file, follow the steps below in Portal.
Amendments to Pay Date: If the pay date was incorrectly reported in the last payroll period, it can be corrected on the Generate Resubmission screen. A deleted line item will appear in the Payroll Submission File, and a new line item for each employee will be included in the new Full Resubmission File with the updated Pay Date.
Amendments to Shadow Payroll Indicator: If the Shadow Payroll indicator is changed for a pay group, the Full Resubmission File can be generated. The amended status of the Shadow Payroll will be reflected in the Submission File(s), which will include delete line items, along with new line items that show the revised Shadow Payroll status in the new Full Resubmission File.
The full resubmission file includes only the changes made since the last Submission File was accepted by Revenue.
📌Note: If a wrong payment date has been used for PAYE modernisation, you need to call Revenue to inform them of the error, then submit a correction file.
Pay group
To generate a full resubmission file for a pay group, follow the steps below.
Click CorePay then click Update.
Click Paye Modernisation.
From the Generate/Transfer drop-down menu, select Generate Submission File.
From the Submission type drop-down menu, select Full resubmission.
In the Pay Group field, enter the relevant pay group.
Select the relevant period and the payment date then click OK.
This will generate a file; check that the file shows the correct date.
Employee
To generate a full resubmission file for one employee, follow the steps below.
Click CorePay then click Update.
Click Paye Modernisation.
From the Generate/Transfer drop-down menu, select Generate Submission File.
From the Submission type drop-down menu, select Full resubmission.
In the Pay Group field, enter the relevant pay group.
In the Employee field, enter the relevant employee.
Select the relevant period and the payment date then click OK.
This will generate a file; check that the file shows the correct date.
Previous period
To generate a full resubmission file for a previous period, follow the steps below.
Enable previous period
Click CorePay then click Update.
Click Paye Modernisation, then double-click on Pay Group Parameters.
For the relevant pay group, turn on the Previous periods toggle.
Click OK.
Process a full resubmission
Click CorePay then click Update.
Click Paye Modernisation.
From the Generate/Transfer drop-down menu, select Generate Submission File.
From the Submission type drop-down menu, select Full resubmission.
In the Pay Group field, enter the relevant pay group.
Select the relevant period and the payment date then click OK.
This will generate a file; check that the file shows the correct date.
Transfer resubmission file
Click CorePay then click Update.
Click Paye Modernisation.
From the Generate/Transfer drop-down menu, select Transfer Submission Files.
From the Company drop-down menu, select the relevant company.
To transfer file, turn on the Transfer File toggle.
Click Transfer then to confirm, click YES.
Disable previous period
Click CorePay then click Update.
Click Paye Modernisation, then double-click on Pay Group Parameters.
For the relevant pay group, turn off the Previous periods toggle.
Click OK.