The Occupational Detail screen in Portal lets you view occupational absence details for an employee, including absence dates and payments.
To access this screen, you need to enable the relevant menu options listed below.
View Occupational Detail screen
Follow the steps below to open the Occupational Detail screen.
Click Employee then in the search field, search for an employee.
Beside the relevant employee, click VIEW then click Occupational Detail.
📌 Note: By default, occupational absences group by absence start date.
View in regular mode
When viewing the absence dates and payments in the Occupational Detail screen in regular mode, the following columns display.
Column | Description |
Payroll Period | This column displays the payroll period in which the absence was processed – format: Monthly = MMM-YYYY, e.g., Mar-2020. Weekly/Fortnightly/Four Weekly = period number, e.g., 202026. |
Absence Date | This column displays the date on which the absence occurred. |
Days/Hours | Days/Hours depends on the calculation basis selected in the Absence Entitlement Range. |
Multiplier | The Pay Multiplier applied to the days/hours to calculate the absence daily rate. |
Payment | This column displays the occupational absence payment for the absence days/hours taken – Rate x Absence Days/Hours x Multiplier x Roster Multiplier (where applicable). |
Salary Offset | The occupational salary offset reduces an employee's salary for the absence. |
Pay Code | This column displays the absence pay code number and the pay code description. |
Pattern | This column displays the work pattern day, i.e. Work or Rest. |
Information Field | This column displays the information related to the absence day:
|
Multi Appointment Only |
|
Appointment ID | This column displays the appointment ID against which the absence was entered. |
View in full screen
When viewing the absence dates and payments in the Occupational Detail screen in full screen mode, the following additional columns display.
Column | Description |
Only applicable to Irish people |
|
SW Days | This column displays the social welfare days associated with the absence. |
SW Value (Tax) | This column displays the taxable value of the social welfare payment. |
SW Value (Non Tax) | This column displays the non-taxable value of the social welfare payment. |
Multi Appointment Only |
|
Appointment Title | This column displays the appointment title against which the absence was entered. |
Paid Days | This column displays the days paid associated with the absence. |
Paid Hours | This column displays the hours paid associated with the absence. |
Paid Pro-rata Days | This column displays the pro-rata days paid associated with the absence, i.e. the paid days * roster multiplier where a roster multiplier is applied to the absence rule. |
Paid Pro-rata Hours | This column displays the pro-rata hours paid associated with the absence, i.e. the paid hours * roster multiplier where a roster multiplier is applied to the absence rule. |
Calculation explanation
This read-only screen shows how the absence daily or hourly rate was calculated and how the pay multiplier was determined. The following information displays:
Length of Service
Entitlement
Daily/Hourly Rate Calculation
To open the Calculation Explanation screen, follow the steps below.
Click Employee then in the search field, search for an employee.
Beside the relevant employee, click VIEW.
Next to the absence day for which you want to view the occupational pay calculation, click the three-dot icon.
Click Calculation Explanation.
Menu options for Occupational Detail screen
To view the Occupational Detail screen in Portal, enable the following menu options.
Menu Option | Path | System |
EMPLOYEE DASH - Occupational Detail | MAIN MENU - EMPLOYEE DASH > EMPLOYEE DASH - PAYMENT HISTORY | CorePortal Pay |
Get absences ftedeductions | Payroll > Get absences ftedeductions | Webservice |
Get absences ftedeductions Proxy (Pay Access) | Payroll > Get absences ftedeductions Proxy (Pay Access) | Webservice |
Get absences ftehistory | Payroll > Get absences ftehistory | Webservice |
Get absences ftehistory Proxy (Pay Access) | Payroll > Get absences ftehistory Proxy (Pay Access) | Webservice |
Get periods | Payroll > Get periods | Webservice |
Create absences employees | Payroll > Create absences employees | Webservice |
Create absences employees Proxy (Entire Organisation) | Payroll > Create absences employees Proxy (Entire Organisation) | Webservice |
Get settings | Payroll > Get settings | Webservice |
Get absences paycodes | Payroll > Get absences paycodes | Webservice |
Delete absences employees | Payroll > Delete absences employees | Webservice |
Get absences employees | Payroll > Get absences employees | Webservice |
Get absences employees Proxy (Pay Access) | Payroll > Get absences employees Proxy (Pay Access) | Webservice |
Update absences employees | Payroll > Update absences employees | Webservice |
Update absences employees Proxy (Pay Access) | Payroll > Update absences employees Proxy (Pay Access) | Webservice |
Get settings | Payroll > Get settings | Webservice |
Get settings columns | Payroll > Get settings columns | Webservice |
Menu options for Calculation Explanation screen
To view the Calculation Explanation screen in Portal, enable the following menu options.
Menu option | Path | System |
Get absences employees entitlements | Payroll > Get absences employees entitlements | Webservice |
Get absences employees entitlements Proxy (Pay Access) | Payroll > Get absences employees entitlements Proxy (Pay Access) | Webservice |
Get absences paycodes sickcalculation | Payroll > Get absences paycodes sickcalculation | Webservice |