In some cases, an employee may be mistakenly excluded from the PMOD file submitted to revenue. When this happens, their payroll details are not transmitted, which can lead to discrepancies in reporting and compliance issues.
This issue typically arises when an employee is accidentally marked as excluded from the PMOD file during payroll processing. Once the file is submitted to revenue with the employee omitted, the system will not automatically correct or include the missed employee in future submissions.
To resolve this issue for the affected employee, you need to make some adjustments and generate a correct submission.
To do this, follow the steps below in Portal.
Unexclude the employee
To mark an employee to be excluded or un excluded, follow the steps below.
Click Manage Payroll then click the relevant pay group, then click Outputs.
Click ROS then click PAYE Modernisation.
Click Employee Parameters then search for the relevant employee.
Disable Exclude Employee toggle then click Save.
Enable previous period corrections
Before submitting details for an employee excluded in error, verify that the Previous Periods toggle is enabled in the pay group parameters for the relevant group. This setting allows you to submit corrections for earlier pay periods.
To do this, follow these steps below.
Click Manage Payroll then click the relevant pay group, then click Outputs.
Click ROS then click PAYE Modernisation.
Click Pay Group Parameters then highlight the relevant pay group.
Turn on the Previous Periods toggle.
Generate a normal submission
After enabling the previous period toggle, you can generate a normal submission for the affected employee. To do this for one employee, follow the steps below.
Click Manage Payroll then click the relevant pay group, then click Outputs.
Click ROS then click PAYE Modernisation.
Click PAYE Modernisation Files Process.
From the Select PAYE action drop-down menu, select Generate Submission File.
From the Submission type drop-down menu, select Normal Submission.
From the Pay Group drop-down menu, select the relevant group.
🤓Tip: The Period/Month auto-populates.
From the Employee drop down menu, select the relevant employee.
In the Override Payment Date field, enter a payment date.
📌Note: This ensures the submission accurately reflects the pay period the employee was originally missed from.
Click OK.
Verify employee details
Double-check all relevant information for the employee, including earnings, deductions, and tax details, to ensure the corrected submission is accurate.