Adding a new absence rule is a crucial process in managing employee leave within your organization. This rule defines the policies and procedures for various types of absences, such as sick leave, vacation, and personal leave, ensuring clarity and compliance with labor laws.
Implementing a new absence rule is essential to creating a structured approach to managing leave, reducing potential disputes, and supporting effective resource planning.
To create an absence rule for specific pay codes, or if the pay code absence rule is not configured appropriately, follow these steps below.
📌Note: If you use Back Office, follow these steps.
Click Settings then under Absence Configuration, click Absence Pay Parameters.
From the Company drop-down menu, select the relevant company.
From the Select Detail drop down menu, select Absence Rules.
Beside the relevant Rule ID, click the three-dot icon then click Pay Codes.
🤓Tip: At least one paycode must be added in the rule ID
Click Add then fill in the necessary details.
Click Save then to add a new rule, click the three-dot icon again.
Click Entitlements then enter the required details.
Click Save then beside the relevant rule ID, click the three-dot icon again.
Click More then configure the necessary parameters.
📌Note: Many parameters may need to be configured. Alternatively, this can be pay code-specific. There are various configurations to choose from, depending on employee circumstances.
Click Save then from the Select Detail drop-down menu, select Absence Categories.
Beside the relevant category, under the Rules for Category section, check the rule ID is added.
To save changes, click SAVE.