If a pay group contains employee records and historical transactions, we advise you don't delete it. Instead, you can remove employee access to ensure it no longer appears on their Payroll Dashboard.
Before you remove access
Before you remove pay group access, check that the following conditions are met:
The pay group is inactive: There are no active employees, and it is not currently in use.
All Revenue/RTI submissions have been completed for the Pay Group.
No processing has occurred in the current tax year, so no year-end submissions will be required.
Remove pay group access
After checking the above conditions, to remove employee access from pay group, follow the steps below in portal.
From the dashboard menu, click Payroll Dashboard.
Click Settings.
Under Codes, click Pay Group Access.
To select a pay group, click the filter
icon.
Provide the following information:
Username
Pay Group
Input Location
Click Apply.
Highlight the relevant employee then click the three dot icon.
To remove access, click Delete then repeat steps for any additional users.