Ending a deceased employee refers to the process of officially terminating the employment record of an employee who has passed away. This is necessary to ensure the accurate processing of final pay, benefits, and any outstanding obligations to the employee's estate.
To end a deceased employee, follow the steps in the relevant section.
Portal
Turn on the deceased indicator. To do this, follow the steps below.
Click Employee then in the search field, search for employee.
Beside the relevant employee, click VIEW.
Click Sundry Profile.
Under the Work Details tab, turn on the Deceased toggle.
To save changes, click Save.
For UK employees, you may be required to update the NI letter of the employee. Check with HMRC or follow the steps below.
Click Employee then in the search field, search for employee.
Beside the relevant employee, click VIEW.
Click Tax Details.
Back Office
Click CorePay then click Employee.
Click Advanced Employee Features then click Set Employment Status for an Employee.
In the Employee field, enter the employee number.
In the Date of Death field, enter the date.
In the Leaving Date field, enter the date.
Select the Deceased check box.
Click Save.