This explains how to process payroll corrections when the year end cleardown job affects your payroll data. Following these procedures ensures that payroll corrections are applied correctly and maintains data integrity during the year end transition period.
You should apply these procedures when you discover payroll errors requiring correction, either before running the year end cleardown job or after its completion. The timing significantly impacts the correction process and reporting requirements.
Here’s a summary of your correction options at each stage.
Before year end cleardown
Before the last period of the tax year is closed
For Ireland: December
For the UK: March
Allowed: You can perform supplementary runs for the last closed period and process cancel and manual payments as usual.
After the last period of the tax year is closed (before year end cleardown
Allowed: You can conduct supplementary runs for the last period of the tax year.
Not allowed: You cannot cancel or process manual payments until after the year end cleardown.
After year end cleardown
First period of the new tax year:
For Ireland: January
For the UK: April
Allowed: You can cancel and process manual payments for any previous period.
Not Allowed: Supplementary runs are not permitted since no previous period exists in the new tax year.
After the first period of the tax year
Allowed: You can conduct supplementary runs for the previous period, as well as cancel and process manual payments as normal.