To support you with your Payroll year end, we prepared a list with the most common questions around payroll year end.
Corrections
Where you need to make amendments to previously reported information, either before or after the year end cleardown, check how to manage corrections during year end process.
Configure payroll calendar
The payroll calendar is essential to ensure timely and accurate employee payments while aligning with your financial processes and regulations.
Each company within an organisation requires its own payroll calendar. To set this, check how to configure a payroll calendar.
Amend payroll calendar dates
You may need to amend the dates on your payroll calendar after completing your year-end process or where you have added additional weeks present.
To do this, amend payroll calendar dates in Portal or Back Office.
Set up payroll calendar
Setting up a payroll calendar is crucial for ensuring timely and accurate employee payments and for maintaining compliance with labour laws and regulations.
To do this, set up the payroll calendar in Back Office.
Error: 'All Company processing not yet completed for this tax year'
If you encounter the error message during a year end clear down, remember that this warning will not prevent you from submitting the job.
It is designed to prompt a thorough review of all pay groups and to ensure that the cleardown is not run while any periods are still outstanding. For more information, check how to submit the year end cleardown job.
End of year statement
The end of year statements are now available through your Revenue MyAccount. This includes details of your pay and deductions from all employment records for that tax year.
Start or leave dates in previous tax years
Revenue confirmed that regardless of employee start and leave dates, you need to include the date in the submission for the period in which you pay the employee.
For example, if an employee leaves the company in December 2023 but you give them their final pay in January 2024, you need to submit the details, including the leave date, to Revenue in your January 2024 submission.
Similarly, if an employee joins the company in December 2023 and you pay them for the first time in January 2024, you need to submit the details, including the start date, to Revenue in your January 2024 submission.
Week 53, 54 and 56
If you process a week 53, 54 or 56, tax credits, SRCOPs, and USC COPs are on a week one basis. For example, employees on a cumulative basis in week 52 switch to a week one basis in week 53.
If haven't received an updated RPN for the new tax year, process on the same tax status as week 52 in week 53.
To view the emergency week number count, within the Payroll Dashboard, follow the steps below in Portal.
Click Employee then click Year to Date Cumulatives.
📌Note: The emergency tax week number increases each week, starting from the date joined, regardless of whether the employee works.
Salary sacrifice pay codes
To review the salary sacrifice pay codes, within the Payroll Dashboard, follow the steps below in Portal.
Click Settings then under Codes, click Pay Codes.
Next to the relevant pay code, click Edit.
Click Step 2 - Rules.
Check the salary sacrifice pay codes have the Salary Sacrifice indicator enabled
To ensure the gross pay figure is correct on your Payroll Submission File, for employees with salary sacrifices/foregone, enable salary sacrifice for all salary sacrifice pay codes.
If you need to report an amended submission to Revenue, use the full resubmission option.