When you load new deductions via a disk exchange, this option loads data from a user-specified file on the system to an intermediate payroll table and produces a validation report. To load a new deduction, follow the steps below in back office.
Click CorePay then click Employee.
Click Employee Deductions then click Disk Exchange.
From the Disk Exchange section, select Load Deduction File.
In the Department field, enter the department number.
🤓Tip: Specify the number recorded in Maintain Data Load Control screen or press return for the default code of 999999.
From the Deduction Type, select Deduction.
In the Pay Code field, enter the pay code for the Department entered.
📌Note: If the specified pay code doesn't exist on the Maintain Data Load Control screen for the entered Department, the system will not allow you to continue.
In the Start Date field, enter the start date.
🤓Tip: If specified, this will be the default start date used on all new deduction records on the incoming file. However, this field may be left blank, therefore accepting any start date that may exist on records in the incoming file.
In the End Date field, enter the end date.
🤓Tip: If specified, this is the default end date used on all deduction records now being ended. However, this field may be left blank, therefore accepting any end date that may exist on records in the incoming file.
To select a deduction file to load, click Browse.
Click OK.
📌Note: An Upload Status of 3 indicates that there are errors in the file that need to be deleted before proceeding to the update stage. These errors can be removed using the Amend Loaded Data screen. An Upload Status of 4 indicates that there are no errors in the file and it is safe to proceed with running the data load validation and updating the deduction.