Processing an employee's term-time under the Shorter Working Year (SWY) arrangement involves calculating and distributing their annual salary across the full year, even though they only work during term periods.
If you need to process an employee after the rest of the pay group, follow these steps:
Do not enter SWY details for the pay group: When entering details for the rest of the pay group, avoid entering term-time or Shorter Working Year details. To do this, follow these steps in the Back Office:
Click CorePay then click Employee.
Click Advanced Employee Features then click SWY.
Click Maintain SWY Employees.
Enter details for the specific employee: Wait until you are ready to process this employee before entering their details.
Generate shorter working year transactions: To generate Shorter Working Year transactions for the pay group, use the following steps:
Click CorePay then Employee.
Click Advanced Employee Features then click SWY.
Click Generate Shorter Working Year Transactions.
This action will only generate Shorter Working Year/Term Time entries for unprocessed employees.
If the rest of the pay group has already been processed and you need to process an employee, follow steps 2 and 3.
📌Note: This will overwrite logs for the pay group. The Shorter Working Year does not accommodate Positive Input Retrospection employees.