An incorrect expense code may be used, or an employee’s expense code might not be updated in time. If you catch this during the Payroll Update stage, you can reverse the payroll and make the necessary changes.
However, if you've already run the Complete Update job and closed the payroll period, and there are incorrect expense codes in the general ledger. At this point, you won’t be able to amend the expense codes for that payroll period, and retrospective data corrections should not be made to correct this.
You need to correct this in your finance system or directly on the general ledger file, then update the record in PeopleXD going forward.
📌Note: This also applies to cost centres.
Review the General Ledger
After running the payroll update, review the General Ledger before it is written to history. To do this, follow the steps below.
Click Manage Payroll then under the relevant pay group, select Outputs.
Click General Ledger then complete the fields.
Select Generate.
Review corrections
If corrections are required, you need to reverse the timesheets. To do this, follow the steps below.
Click Manage Payroll then under the relevant pay group, click Process Payroll.
Next to Payroll Update, click the three-dot icon then select Reverse Timesheet Confirm.
Make relevant changes.