A pay group is used to categorise employees with the same pay frequency. All employees within a pay group are processed together for payments. Each employee needs to be assigned to a pay group, and every pay group will need to be associated with a company.
You may need to change an employee's pay group for several reasons, such as a change in pay frequency (monthly, weekly, etc.), a different payment type (wages or salary), a move to a different tax jurisdiction, or a modification in the employee's contract.
Before you go ahead with this process, check the items to consider when moving an employee's pay group.
📌Note: If the pay groups are in different companies then you need to make an employee dormant first as per the usual process. Once the employee is dormant (after the period is closed), change the pay group (as per the steps below) and rehire the employee.
If the pay groups are in the same company, then there is no need to make the employee dormant. However, the payroll period of the new pay group has to be the same as or after the payroll period of the current pay group.
It is not possible to move an employee to a period that is before the payroll period in the current pay group.
⚠️Important: If you use Back Office, follow these steps.
Pay groups in the same company
For pay groups in the same company, to change an employee's pay group, watch the video or follow the steps below in portal.
Click Manage Payroll, then highlight the relevant pay group.
Under the relevant pay group, click Inputs.
Click General, then Amend Employee Pay Group.
From the Employee drop-down menu, select the relevant employee number.
In the Pay Group field, overwrite the current pay group with the new pay group.
If the Pay Group drop-down menu is blank, click Open Legacy Form.
Fill in the form details, then click Save.