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Ireland: Insert a week 53 on the payroll calendar

Steps to add additional weeks to a payroll calendar.

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Written by Onyema Onyejekwe
Updated over 3 months ago

To add a 53rd week to your company calendar as part of payroll year end process, watch the video or follow the steps below in Portal.
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  1. Click Settings then Calendar.

  2. Select a company from the drop-down menu.

  3. Click Add or Duplicate.

  4. Enter the Production Week and Week Number in the format YYYYWW and ensure they match.

  5. Enter the Tax Period and Calendar Period in the format YYYY12.

  6. In the Week End Date field, enter a new week end date.

  7. Enter the Mth. Seq. and Qtr. Seq.

  8. In the FNtly, Wkly, 4 Wkly fields, enter Y or N.

    📌Note: Y indicates a payment is being made in the payroll period for the frequency. The monthly indicator is always N when adding additional weeks as the final period is YYYY52.

  9. Update the dates for the new year and update the pay indicators.

  10. Click Save.

Once you add additional weeks you will also need to update the company settings to reflect the additional weeks added, update the expected pay periods for PMOD reporting and review any pay group offset days

FAQ's

We prepared this list with the frequently asked questions (FAQs) about week 53:

Question

Response

When should I add week 53 if needed?

We recommend adding a week 53 before the last quarter.

  • You may need to reconfigure November to a five week month if December is a five-week month.

  • The monthly indicator and sequence on the calendar show if this is a four or five week month.

  • It's not possible to have a six week month for December.

  • If inserting a week 53 for a year, do not overwrite a new week in the next year, instead follow the above steps to add a new line on the calendar.

What happens if I need a week 53 for my weekly payroll but only have 52 weeks in my fortnightly or 4 weekly payroll?

In this scenario:

  • Firstly add your week 53 following the steps above.

  • Your fortnightly or four weekly payrolls finish on 202352 and have the indicator set to Y to confirm this.

  • For fortnightly payroll, you now have three weeks between the week end date for 202252 and 202402. Likewise in four weekly, you now have 5 weeks between 202352 and 202404.

  • To resolve this, adjust the offset days for the pay group.


​Learn more about the payroll calendar >

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