Once there is a change to an employee? post / Appointment, the system automatically moves the Employee from being paid on their Primary Salary (Existing Appointment = Position / Point or Personal Rate) to paying them on second salary(New Appointment = Allowance)
The source of the timesheet becomes PAY290_ALLOW.
This is because the employee has changed post/appointment, which in turn will trigger the system to write out the employee's salary as an allowance going forward with a source of PAY290_ALLOW.
The second salary pay code is used here, which is set at the system level
The system will continue to write out a 0.00 value timesheet with a PAY290 source, which is used for calculating retro going forward.
Based on the post/appointment change, this will also trigger the system to retro any payments to the employee from the new date effective (even if it is a date in the past), which may result in positive/negative arrears.
Second salary details do not write out to Maintain Employee Position/ Point or Maintain Personal Rates screen (as they are held as an allowance).
📌Note: Where an employee rejoins, then the employee's first appointment after the rejoin will go to the position history table and the process begins all over again.
Check second salary
To confirm whether an employee is being paid a second salary, follow the steps below in the portal.
Click CorePay then Enquiry.
Click View Timesheet Details.
For the relevant period there will be two salary timesheets:
A zero value with a source of PAY290 against the old appointment; this is for retro purposes.
Actual salary value with a source of PAY290_ALLOW. This Timesheet with the value and PAY290_ALLOW source is paid out based on the employee's new appointment (second salary).
A primary appointment and it's associated salary is created only in the following circumstances;
For the employees' first appointment when they join the company.
For the employees' first appointment when they rejoin the company.
Any appointments created for the employee after their first appointment (after the join/rejoin) is known as secondary payroll appointments.
Primary appointments do the same thing but are structured slightly differently to secondary appointments in that primary appointments don't have an end date but instead are automatically ended by the date effective of the next salary line for that appointment.
For more information, check the substantive appointment software.