Updating pay scales using the pay increase module involves applying systematic salary adjustments across multiple employee pay rates through an automated process.
This module allows you to implement percentage or fixed amount increases to specific pay scales, grades, or employee groups simultaneously rather than updating individual records manually.
You need to update pay scales using the pay increase module to efficiently manage organisation-wide salary adjustments whilst maintaining accuracy and consistency.
Pay rate ranges: Record ranges and exclusions for rate increases
This option allows you to record the range of position codes corresponding to the rates that will be increased in the Ad-Hoc calculations as described in section 17.
Under Record Ranges and Exclusions For Rate Increases, enter the range of position codes to be included in the calculation in the Position Code From and To fields (e.g., Position 1 to 9999).
Click Next, then under the Record Positions for Exclusions section, input the position codes within the range that should be excluded.
To generate a report detailing all position codes that will be increased, select Generate Report.
Click OK.
Pay rate changes: Maintain rate increase position
You can manually amend or input position codes to be included in the rate increases on this screen, instead of using the Record Ranges and Exclusions for Rate Increases screen.
Pay rate ranges: Delete rate increase ranges
Use this option to clear the range of position codes included in the rate increases.
Pay rate calculations: Applying percentage/value increase to position rates (trial mode)
This option allows you to apply increases to position rates. There is a corresponding screen, Apply Percentage/Value Increase to Position Rates, which will actually enforce the increases. The trial mode allows you to preview the increases before applying them.
Rate base date: This date represents when the new rate will be effective. For example, if you intend to increase the rates effective on December 1st, this date should be set to November 30th.
Date effective: Enter the date that the new rates become effective; in the above example, this would be December 1st.
Percentage increase: Enter the percentage by which you wish to increase the rates. You may leave this blank if you plan to increase the rates by a fixed amount.
Min/Max value: If you enter a percentage increase, you can apply minimum and maximum limits using these fields. The system will use the minimum value if the percentage increase does not exceed it, while the maximum value will cap increases that surpass it. If you intend to increase the rates by a fixed amount, enter this in the Min Value field; you will not be allowed to enter a Max Value.
Reference: The default reference is set to the screen reference, but you can enter your own reference here.
Apply to rates: You can selectively apply the increase to annual, weekly, daily, and hourly rates; all rates are selected by default.
Round to decimal: You have the option to choose the number of decimal places to which the rates will be rounded. By default, the rates will round to the maximum allowed by the system.