The Revenue Payroll Notification (RPN) is the Irish Revenue's real-time information system that provides employers with up-to-date tax details for each employee, including tax credits, rate bands, Universal Social Charge (USC) rates, and Pay Related Social Insurance (PRSI) class information.
Regularly retrieving and uploading RPNs is essential to capture employees' tax circumstances changes promptly. This practice helps prevent incorrect tax deductions that could lead to overpayment or underpayment of taxes.
Retrieving and uploading RPNs involves a three-step process. To assist you with this, please watch the instructional video or follow the steps outlined below.
Retrieve employee RPNs
Click the Uploads tab then click Load Employee PAYE Certificates.
Select the Retrieve Employee RPN option.
Select the relevant option from the drop-down menu:
Select Retrieve New Employee RPN for new starters.
Select Retrieve RPN for PPSN if Revenue is returning a cessation date on an employee's active employment.
Select Retrieve Employee RPN for all other employees.
Fill in the fields that populate e.g. company and/or employee.
Click OK then to view the CSV file, go to the Report Centre.
Maintain RPN Details
Click the Uploads tab then click Load Employee PAYE Certificates.
Select the Maintain RPN Details option.
All items are view only and cannot be amended on this screen.
Update RPN Details
Click the Uploads tab then click Load Employee PAYE Certificates.
Select the Update RPN Details option.
Select a Company then select an Update Type:
PPS
Employee Reference
Click OK then to view the new RPN details report, go to the Report Centre.
For further guidance, read the user guide or watch the video on creating and transfering PAYE Modernisation Files