RTI FPI files are files that transmit the details of employee payments and deductions to HM Revenue and Customs (HMRC) every time you process payroll.
By submitting FPS files in real-time, you ensure accurate reporting of payroll information, including tax, National Insurance, and other deductions, which helps maintain compliance with payroll regulations.
To remove outdated RTI FPS files displayed on the RTI Generate/Transfer File screen, we recommend against deleting old FPS files. This is because this can affect other locations in the system.
Current period
If the file is for the last closed period and has not been transferred, you can remove this by following the steps below in portal.
Generate file in test mode
To generate a file in test mode for the same period and same paygroup, follow the steps below.
Click Manage Payroll then highlight the relevant pay group .
Click Output then click RTI.
Click Generate File.
In the File type drop-down menu, select FPS.
Select Test then fill the following fields
File Type - FPS
Pay Group
Payment Type
Click Generate.
This will overwrite the current unwanted file.
Transfer test file
To transfer the file to HMRC, follow the steps below.
📌Note: This doesn't go to the live server.
Click Manage Payroll then highlight the relevant pay group .
Click Output then click RTI.
Highlight the relevant file with the status 'Generated'.
Click Transfer.
Confirm transferred file
To confirm if the file has been transferred, follow the steps below.
Click Manage Payroll then highlight the relevant pay group .
Click Output then click RTI.
Highlight the relevant file with the status 'HMRC Accepted'.
Enable the Confirmed toggle.
File is now transferred and you can continue with your payroll for the current period.
Previous period
If you have a duplicate FPS that needs to be removed, you need to raise a case with our support engineers. Our support engineers will mark the duplicate as Accepted. This step will prevent it from appearing on the RTI Generate/Transfer File screen.
📌Note: If you submit a duplicate FPS to HMRC, it cannot be reversed or recalled from the system.
To remove the duplicates, please raise a new case online and reference this article's title. When doing so, include the following details:
Pay Group
Payroll period
Attach the original FPS HMRC response confirming the submitted and accepted file for that pay group and period.