When moving an employee between companies, you need to process the employee as a leaver in the old company and rejoin them in the new company to comply with RTI requirements.
The FPS will need to show the employee as a leaver in the previous company and a rejoiner in the new company. To do this, follow the steps below.
Within the same tax jurisdiction
To move an employee to a different company within the same tax jurisdiction, follow the steps below.
1. Set the employee as a leaver in the old pay group.
2. Run the payroll to complete the update. This will make the employee fully dormant.
3. Run the FPS for the old pay group. The employee will be reported as a leaver to HMRC.
4. To change the employee's pay group, follow these steps:
Portal
To change the employee's pay group in portal, follow the steps below.
From the dashboard menu, click People Management Dashboard.
Click Dashboard, then click Employees.
In the search field, search for the relevant employee name.
Highlight the relevant employee, then click View.
Click Actions, then click Change Pay Group.
Back Office
To change the employee's pay group in back office, follow the steps below.
Click CorePay then click Employee.
Click Advanced Employee Features then click Amend Employee's Pay Group.
5. Rejoin the employee then run the new pay group.
6. Once the new pay group's payroll is complete, the employee will be on the FPS as a joiner.
With a different tax jurisdiction
To move an employee to a different company with a different tax jurisdiction(UK to Irish/Irish to UK), follow the steps below.
The employee will need to be fully processed as a leaver.
A new employee's separate employee record will need to be created within the new company